For wholesale and distribution
Buy on purchase orders, receive into the right site and bin, then pick, pack and dispatch to customers on their own terms. Receiving creates the supplier bill and dispatch creates the invoice, so what you owe, what you are owed and what is on the shelf come from the same books.
Free. No card needed. Accountant or bookkeeper? Start through the accountant door.
One order, start to finish
Real screens from Harbour Coffee Supply, a sample coffee and café supplier. Each step says what reaches the books.
Buy · Receive
Order from the supplier with the site and bin each line should arrive in. When goods come in, receive what came, scanning a case barcode to count the whole case, with lot numbers where you track them. Receiving creates the supplier bill; part of an order can arrive now and the rest later.
Sell · Set aside and pick
A sales order sets stock aside: it stays on the shelf but can't be promised to anyone else, and anything short shows as backordered. The pick list says which bin to take each item from; scan or tick what you pick.
Run your stock
Ship · Dispatch and invoice
Pack the order, with a packing slip that shows no prices, then choose Dispatch and invoice. The stock and its cost leave once, at that moment, and part of an order can go now and the rest later.
Get paid · Terms and aging
A customer's payment terms set the due date on their invoices. A/R aging shows who owes you and for how long, and each payment is recorded against the invoices it pays, in part or in full.
Receive a customer payment
Month-end · Count and check
Run a blind count for a site, its bins or one category: counters see products, bins and lots, not what the books expect. Apply the differences as one entry, then check stock value against the Inventory account. Any difference is listed with its cause.
Count your stock
Also on the same screens
Move stock between warehouses. What is on the road shows until it arrives, and moving it never changes its value.
Reorder points and order-up-to levels per site. It suggests what to order and drafts purchase orders; it never sends or posts anything itself.
Count in each, in kg or by the case of 12. A case barcode counts the whole case when you receive.
Goods go back off the shelf, and their cost is held apart until the supplier's credit arrives.
Linked to the invoice they were sold on, at the cost they left at, into quarantine if you want to inspect them.
Trace a lot or a serial number from the supplier it came from to the customers who have it.
Stock by place, movements, commitments and aging, each downloadable as Excel or CSV.
Supplier bills by due date, paid by check printed on your own stock.
Before you move
Qetaab is made for small and growing product businesses, not to replace every enterprise warehouse system. These are the edges a distributor asks about first.
Receiving creates the supplier bill, so the goods and what you owe for them arrive in the books together.
Dispatch creates the customer invoice. There is no ship-now, invoice-later.
A landed-cost preview shows how a charge would spread across a receipt. Posting it isn't available yet.
People who pick and count use the usual team roles. A role that hides the accounts isn't available.
There is no carrier or shipping-label connection.
Scanning accepts a scanner that types into the keyboard. It has been tested by typing, not yet with a physical scanner.
Pricing
Inventory is included on every plan, Free too, with room for a second person to approve counts and for your accountant in the same books. Plus, at $10 a month, adds live bank feeds and AI.
Free Usually fits
FreeNo card needed
For a business owner, or an accountant and every client.
Unlimited businesses and people. Your accountant included.
Plus
$10 a monthor $100 a year
Live bank feeds and AI for your business.
Live bank accounts: 3 included. AI: 300 a month.
Practice
$50 a monthor $500 a year
Live bank feeds and AI across a practice and its clients.
Live bank accounts: 25 included. AI: 3,000 a month.
Every limit and the payment terms
Paid checkout isn't open during the pilot.
Plain answers
Yes. Add each site, with bins if you want them, and transfer stock between sites. Stock by place shows every product at every site, bin, lot and status.
Yes. Import opening stock from a spreadsheet with a SKU, quantity and unit cost for each row, and the site, bin, lot, expiry date and serial numbers if you have them. It runs only when the file adds up to the control total you type in, and posts one entry.
Yes. Counting posts nothing until the count is applied, and you can require a second person, who didn't do the count, to approve each one first. Approval needs shared books with each person signed in.
The accounting-file export includes posted amounts and lists its compatibility limits. Sites, bins, lots, serial numbers, transfers, orders and counts don't travel in that file.
Next step