Inventory
Purchase orders, receiving, pick, pack and dispatch, lots and counts, in the same books as your invoices and bills. Receiving creates the supplier bill; dispatching a sale creates the customer invoice.
Free. No card needed. Accountant or bookkeeper? Start through the accountant door. Inventory is in every plan, Free included.
Why stock belongs in the books
Nothing typed twice.
Receiving an order posts the bill. Dispatch posts the invoice, the cost of sales and the stock leaving, once.
Know what you can promise.
On hand, set aside for customers, in quarantine and on order, by site and bin.
A count that tells the truth.
Blind counts keep the expected figures from the counter, and the whole count posts as one entry.
Value your accountant can follow.
Stock is priced first in, first out or at average cost and checked against the Inventory account.
On the real screens
Screens from a sample coffee supplier with synthetic figures.
Products and places
Keep products with their units, cost and tracking, spread across sites and bins. See at a glance what is on hand, what is free to sell, and what each site holds.
Buy and receive
Send a purchase order to the supplier. When the goods arrive, scan or enter what came, the bin it went to and any lot or serial numbers, and receiving posts the supplier bill.
Receiving, step by step
Sell and ship
Take a sales order, set the stock aside, and work the pick list by scanning or ticking. Picking and packing post nothing; Dispatch and invoice creates the customer invoice, and the stock and its cost leave once.
Count
Start a blind count for a site or a few bins, enter or scan what you find, and review the differences before you apply it. A company can require a second person, who did not count, to approve it first.
Counting stock
Value
The valuation report sets the value of your stock against the Inventory account. When they agree, it says so; when they don't, the difference is listed with its cause for you and your accountant.
Inventory for product businesses
Receiving an order creates the supplier bill and dispatching a sale creates the customer invoice, so your stock and your books move together.
Sample figures · synthetic product and companies
House blend beans, 1 kg bag
With 20 bags on the shelf, purchase order PO-1042 asks Northshore Roastery for 100 more at 9.00. An order is a promise, so nothing posts yet.
In your books
Nothing posts
The bags go into Main warehouse, bin A-2. Receiving creates the supplier bill, so the stock and what you owe arrive together.
In your books
Lot HB-0916, expiring Dec 16, joins lot HB-0902 on the shelf. Trace a lot, or a serial number, from supplier to customer.
In your books
Nothing posts
Quayside Café orders 70 bags at 16.00. Set stock aside reserves them: still on the shelf, but no longer free to promise.
In your books
Nothing posts
The pick list suggests the lot that expires first. Dispatch and invoice creates the customer invoice, and the stock and its cost leave once.
In your books
Two torn bags come back against the invoice, at the cost they left at, and wait in quarantine until someone inspects them.
In your books
A blind count finds 49 bags where the books say 50. The whole count posts as one entry, and can wait for a second person to approve it.
In your books
Stock is priced first in, first out or at average cost, then checked against the Inventory account. Any difference is listed with its cause.
In your books
Transfers between sites, reorder suggestions, returns to suppliers, simple kits, and stock reports you can download as Excel or CSV.
Read the stock guideWhat's included
Order from suppliers and see what is late or still on the way.
Receive into a bin with lot or serial numbers; the supplier bill posts as you receive.
Set stock aside for a customer: still on the shelf, but no longer free to promise.
Scan or tick as you pick; dispatch creates the invoice and the cost of sales.
Stock in more than one place, and what is on the road between them.
Returns link to the invoice and wait for inspection before they go back on the shelf.
Trace a lot or a serial number from the supplier to the customer.
Counters don't see what the books expect; a second person can approve.
First in, first out or average cost; stock by place, movements, aging and commitments.
Pricing
Free has room for every business and everyone who counts and approves. Plus adds live bank feeds and AI.
Free Usually fits
FreeNo card needed
For a business owner, or an accountant and every client.
Unlimited businesses and people. Your accountant included.
Plus
$10 a monthor $100 a year
Live bank feeds and AI for your business.
Live bank accounts: 3 included. AI: 300 a month.
Practice
$50 a monthor $500 a year
Live bank feeds and AI across a practice and its clients.
Live bank accounts: 25 included. AI: 3,000 a month.
Every limit and the payment terms
Paid checkout isn't open during the pilot.
Plain answers
No. Inventory is in every plan, Free included. See the pricing page for what each plan includes.
Not yet. Receiving an order creates the supplier bill at the same time, and dispatching a sale creates the customer invoice at the same time. Receiving before the bill and shipping before the invoice are not built.
Not yet. Landed costs can be previewed but not posted.
No live connection to an online shop or a point-of-sale till is part of the pilot. Record sales as sales orders or invoices in Qetaab, and email support@qetaab.com to talk through your setup.
First in, first out or average cost. The valuation report checks the value against the Inventory account; if an old product's history can't be priced first in, first out, it is flagged for you and your accountant to review. Nothing is rewritten for you.
Next step