Record bills and payments

Steps

1. Open Bills (under Money out) and choose + New bill. Type the Vendor, set the Date and Due date, an optional Bill number and Memo, and the Currency if it is not your home currency.
2. Add lines with + Add line: the expense or asset account, a description and the amount. Choose Save bill.
3. To pay, choose Pay bills, choose the Vendor to see their open bills, set Pay from and How to pay — Write a check or Bank transfer (ACH) — and the amount against each bill. Choose Pay.
4. A check goes to the Checks print queue (tick Print later to hold it). A bank transfer is prepared and then sent from Vendor Payments.
5. When the payment later appears on a bank statement, Bank Import matches it to the payment already in the books — do not categorise it again as a new expense.

What you should see

The bill shows on A/P Aging until paid; the payment reduces the vendor balance and the bank account.

If it goes wrong

If a statement line for a bill payment is offered for categorising rather than matched, choose Find a match on that row and pick the payment. If you already posted it twice, undo the imported one from the Categorized tab.

Related guides

• Pay bills by check
• Add and manage customers and vendors
• How duplicates are caught on import
• Undo categorized transactions